The Governing Council shall consist of a minimum of 40 and a maximum of 60 members. These numbers include the Office Bearers.
The members of the Governing Council shall be chosen by the Members through an election held biennially, the first such election being held in the year 2001; provided that
- the Governing Council shall be free to coopt members, subject to the total number of members of that body not exceeding limit fixed and
- any vacancy arising in the Council due to death or resignation of a member may be filled up by the President by nominating a member of the Society.
The modalities of election shall be as laid down in the Bye-laws.
After the results of the election are announced, the Governing Council so elected shall take office by the last week of December of the same year. The members of the Governing Council shall then elect the Office Bearers.
The coopted members shall continue in office until the Council is next reconstituted. The term of the members nominated by the President to fill up vacancies shall be coterminous with that of the Governing Council.
Meetings of the Governing Council
The Governing Council shall meet as often as may be necessary. However, it shall hold at least two meetings during a year.
The Chairman of the Council shall be bound to call a meeting of the Council if one-third of the members of the Council request for it in writing.
The meeting of the Governing Council may be held at such place as may be determined by its Chairman.
Notice of a meeting of the Governing Council shall be sent by the Secretary to the members of the Governing Council at least 7 days before the date of the meeting specifying the time and date, the venue and the agenda for the meeting.
The Chairman of the Council shall preside over the meetings of the Council. In his absence, the Vice-President nominated by the President or the Council to deputise for the President shall preside over the meeting. In case there is no deputy of the President nominated, the members present shall elect one of amongst themselves to preside over the meeting.
One-third of the members present shall constitute a quorum for the meeting of the Governing Council. If the quorum as above is not present at the time of commencing the meeting, then the meeting shall be adjourned for half an hour. If the requisite quorum is not present even at this point of time, then the members -present shall form a quorum and they may conduct the meeting; provided at least the Chairman and 6 other members are among those present.
As far as possible it shall be the endeavour of the Governing Council to decide all matters by a consensus. However, in case of any dispute or difference of opinion on any matter, the same shall be decided by a majority of the votes of the members present at a meeting of the Governing Council. In the case of an equality of votes, the Chairman shall have a casting vote.
Powers of the Governing Council
The Governing Council shall have all rights to exercise such powers and do such acts as the Society is authorised to do. The Governing Council may appoint the necessary staff to carry out the functions of the Society.